• You'll establish and maintain the project's document numbering and filing systems, ensuring strict adherence to all company, regulatory, and client standards.
• You'll manage the day-to-day processing, control, and distribution of all project documents (drawings, RFIs, reports, etc.) to ensure accuracy and timeliness.
• You'll act as the central liaison for document flow, distributing information between project teams and external parties to maintain seamless communication.
• You'll meticulously track and report on all document revisions and design changes, including their impact on cost, schedule, and compliance.
• You'll ensure quality documentation is maintained in organized physical and digital records with proper security and accessibility for audits.
• You'll uphold company document lifecycle procedures and communicate any process changes to the project team.
• You'll support the implementation and improvement of document management systems, including transitions to new platforms.
• You'll train employees on document control procedures and systems to foster compliance and continuous improvement.
• You'll safeguard sensitive information by maintaining strict document confidentiality and robust security measures.
• You'll provide direct support to project managers and teams during audits, regulatory inspections, and project close-out activities.

$115,000 - $145,000 a year

HERE’S WHAT YOU’LL NEED:

• Bachelor’s degree in Construction Management, Engineering, Computer Science, Business Administration, or related field preferred.
• Minimum of 2 years’ experience in document or records management, ideally in construction or life sciences/pharma environments.

BONUS POINTS IF YOU HAVE:

• Document Management: Oversee receipt, distribution, and storage of project documents, ensuring compliance with industry standards and regulatory frameworks (FDA, EMA, GMP, ISO).
• Version Control: Maintain accurate records of document revisions, ensuring obsolete documents are promptly removed from circulation.
• Compliance: Ensure all documentation meets company, client, and regulatory requirements.
• Collaboration: Work closely with project managers, engineers, and stakeholders to facilitate seamless information flow.
• Training: Provide guidance and training to team members on document control procedures and systems.

Multiple

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