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Manager, Advancement Systems

British Columbia Institute of Technology

British Columbia Institute of Technology

CAD 85,046-116,939 / year
Posted on Aug 14, 2025
Apply now

Position Details

Position Information
Position Title Manager, Advancement Systems
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
The BCIT Foundation is seeking a temporary, full-time (1.0 FTE) Manager, Advancement Systems.The Manager, Advancement Systems is responsible for the overall vision and strategy for systems within Advancement, particularly the Raiser’s Edge (RE) Customer Relationship Management (CRM) fundraising system. This position works with the Development and Alumni Relations teams to ensure current and future data needs are met. The Manager assesses and analyzes data quality and tools to provide recommendations for system usage and reporting, establishes user training programs and documentation materials, and supports efforts to improve performance of fundraising initiatives. Additional responsibilities include designing and implementing data quality reviews and best practice policies and procedures to ensure that systems operations and data quality are maintained.
Duties & Responsibilities
KEY ACCOUNTABILITIES:

Systems Management:
  • Develops the vision and implements strategy to manage systems, including Raiser’s Edge (RE) CRM database used within Advancement.
  • Works closely with users within Advancement to ensure that appropriate software tools are identified and implemented to meet current and future needs.
  • Determines and guides the functional use and operations of the RE system and other applications.
  • Overall responsibility for data quality, especially data entry, and is involved in all decisions impacting data quality and structure.
  • Develops, implements, and monitors all system policies and procedures, ensuring data integrity and operating efficiency are maintained.
  • Administers systems security and network access, ensuring established standards and protocols are followed.
  • Acts as first point of contact for any systems performance or other software issues.
  • Oversees and coordinates functional support for system users, including training programs.
  • Develops and implements a disaster recovery plan in conjunction with BCIT Information Technology (IT) Services department.
  • In conjunction with other departments, develops and maintains an annual calendar of activities for the RE system.

Fundraising, Reporting, Queries, Imports and Exports:
  • Works with Development and the Executive Director to develop and implement donor prospecting strategies and provide recommendations on reporting needs and methodologies.
  • Works with RE users to develop and generate custom financial and fundraising reports to assist Advancement to meet and exceed annual fundraising goals.
  • Develops and implements reports that track key performance targets and measures.
  • Liaises with IT Services as required on the process for importing and exporting data from/to other systems.
  • Liaises with the Financial Accounting Coordinator on monthly donation reconciliation process and annual audit requirements.

System Implementation, Upgrades and Conversions:
  • Oversees the requirements analysis, selection, implementation and post-implementation review of software used within Advancement.
  • Coordinates with IT Services and other groups regarding system upgrades and conversions used within Advancement.
  • Monitors ongoing industry related IT developments and opportunities in the field of Advancement Services.
  • Maintains contacts with other post-secondary institutions and user groups to research systems, applications and best business practices.
  • Oversees contracts for external system support consultants.
Qualifications
QUALIFICATIONS & REQUIREMENTS:

Education and Experience:
  • Bachelor’s degree or equivalent experience in fundraising system administration, report writing, data analysis or research in a fundraising environment.
  • Proven experience in the administration of complex fundraising database systems.
  • Three to five years’ experience in a similar role, preferably in a fundraising operation at a post-secondary institution.
  • Three to five years’ experience with systems administration, in particular Raiser’s Edge NXT and other Blackbaud products.
  • Proficiency with Microsoft Office applications.
  • Experience with reporting tools such as Crystal reports.
  • Experience with Importomatic importing software.
  • Working knowledge of Canada Revenue Agency guidelines and regulations for fundraising and tax receipts.
  • Working knowledge of privacy legislation related to donor records management.

Abilities:
  • As a member of the Advancement management group, must be a strong team player, excelling in interpersonal skills, with a positive and energetic approach.
  • Excellent verbal and written communication and presentation skills.
  • Keen attention to detail and accuracy.
  • Excellent organizational and analytical skills.
  • Ability to identify issues and provide guidance in resolving complex systems issues.
  • Proven ability to collaborate with stakeholders on multiple projects and deliver on project timelines and goals.

Other:
  • Must be able to work a flexible schedule outside of regular office hours, if required.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of twenty-five days of vacation
  • Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $500 if eligible!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
  • Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Position Details
Posting Category Management
Salary Range $85,046 - $116,939, with a control point of $106,308 per annum
Additional Salary Information
The Compensation Range is the span between the minimum and the maximum base salary for a position. The control point of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position. In the normal course, employees will be hired, transferred, or promoted between the minimum and the control point of the salary range for a job, taking internal equity into account. Salaries above the control point may be considered for extenuating circumstances and must be approved by an external governing body.
Department 2 Advancement Services
Campus Location Burnaby campus
Bargaining Unit Management
Job Status Temporary
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 09/15/2025
Anticipated End Date 06/30/2026
Competition Information
Competition Number 25M217
Competition Open Date 08/13/2025
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting https://careers.bcit.ca/postings/9781

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained? Successful candidates will be required to submit official transcript(s) from the granting institution for verification.
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate
  4. * Given the posted salary range for this position, please indicate your salary expectation should you be the successful candidate for this position.

    (Open Ended Question)

  5. * This position is temporary with an anticipated end date. At the time of posting, there is no guarantee of extension past the anticipated end date.
    • I acknowledge that there is no guarantee of extension past the anticipated end date of this temporary position.

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
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