hero

Queering the tech ecosystem!

Connecting our community to great opportunities
QueerTech
Search 
jobs
Explore 
companies
Join talent network
Talent
My job alerts

Program Assistant

British Columbia Institute of Technology

British Columbia Institute of Technology

CAD 56,241-60,872 / year
Posted on Nov 1, 2025

Position Details

Position Information
Position Title Program Assistant
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Centre for Workplace Education (CWE) is seeking a temporary, full-time (1.0 FTE) Program Assistant. The position acts as a key member of a collaborative team focused on supporting the provision of high quality workplace educational employment experiences for students, this position provides day-to-day assistance in the operational activities required in the delivery of workplace education programs at BCIT.
Duties & Responsibilities
DUTIES & RESPONSIBILITIES:

Support services for the Centre for Workplace Education:
  • Collects, inputs and reports out on co-op student enrollment and placements data; provides detailed statistical reports to BCIT, government agencies and professional associations.
  • Creates, develops and maintains systems to track students for the duration of enrollment.
  • Facilitate student work term registration.
  • Screens calls, schedules appointments, coordinates interviews, and handles mail.
  • Handles logistical setup and catering for meetings and appointments.
  • Provides clerical support as required, i.e., photocopying, filing, faxing, distributing materials, and ordering supplies.
  • Keeps an up-to-date, comprehensive knowledge base of workplace education programs, policies, procedures and process systems.
Computer and database maintenance for the Workplace Education Offices:
  • Inputs student, employer, and job posting data into database.
  • Uses database to complete departmental records creation, reporting, and tracking of departmental activity.
  • Develops and manages data on a relational database; populates database with potential employers, maintains, updates and monitors a database of workplace education employers and students.
  • Assists in implementation of, and provides training on, new systems/programs.
  • Troubleshoots database problems; recommends improvements and/or upgrades as appropriate.
  • Compiles statistics on students and graduates, employer participation, etc.
  • Assists the Program Head and or Supervisor with projects as they arise.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertakes related duties as assigned consistent with the job grade for this position.
Qualifications
QUALIFICATIONS:

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:

  • Grade 12 completion, plus completion of one year of post-secondary education in business administration, computer applications or marketing.

Experience:

  • Two years of general experience plus one year of experience in an administrative position, preferably in an educational environment:
Software/Computer Application(s) and Expertise:

  • Advanced knowledge and demonstrated use of Microsoft Office applications and database application programs.
Communication/Interpersonal Skills:

  • Excellent interpersonal, communication, and organizational skills.
  • Excellent customer service and problem-solving skills.
Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):

  • Accurate keyboarding of 50 wpm.
  • Demonstrated ability to meet changing priorities; works to deadlines while making responsible decisions within established guidelines.
  • Attention to detail and data accuracy.
  • Ability to work with minimal supervision.
  • A high degree of initiative, with a positive and proactive approach to facilitating day-to-day operations.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation prorated per year
  • Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
  • Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 6: $56,241 - $60,872 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details
Posting Category Administration
Department 2 AGILE & Work Integrated Learning
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Auxiliary in Temporary Appointment (BCGEU SS Only)
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 12/01/2025
Anticipated End Date 04/30/2026
Competition Information
Competition Number 25B618
Competition Open Date 11/01/2025
Competition Close Date 11/10/2025
Open Until Filled? No
Quicklink for Posting https://careers.bcit.ca/postings/9944

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained? Successful candidates may be required to submit official transcript(s) from the granting institution for verification.
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
See more open positions at British Columbia Institute of Technology
Privacy policyCookie policy