Academic and Research Funding Coordinator

British Columbia Institute of Technology
British Columbia Institute of Technology

CAD 66,284-71,964 / year

Posted on Jun 27, 2026

Position Details

Position Information
Position Title Academic and Research Funding Coordinator
Who We Are
At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.
Position Summary
BCIT’s Academic and Research Partnerships is seeking a regular, full-time (1.0 FTE) Academic and Research Funding Coordinator. This position provides administrative and operational support on assigned academic innovation and applied research funding projects by analyzing, collecting, and maintaining information and systems to facilitate the tracking and the communication of funding opportunities within the internal BCIT community. Provides support for proposal, grant writing, and compliance monitoring of projects.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:

  • Supports the team through compiling and preparing information and material for academic innovation and applied research projects.
  • Supports analysis and research on potential funding opportunities for assigned projects.
  • Creates and maintains an online calendar of funding opportunities.
  • Contributes to the development, maintenance and improvements of databases required for funding opportunity tracking, submission, monitoring and reporting.
  • Provides user requirements and inputs on improvements and changes to the systems and databases.
  • Participates in data definitions and system set up/changes for unified information flows and structures.
  • Utilizes various software and databases to research and analyze information; prepares presentations and provides findings to the Director on information gathered.
  • Drafts and compiles materials for written reports and presentations.
  • Provides input to the Director to support recommendations to Senior Leadership team on prepared material, information and proposals.
  • Completes assigned administration and support tasks to assist with preparation of grant reports.
  • Communicates with internal partners across the Institute to request and provide project related information.
  • Liaises with external partners/funders to share approved reporting materials and respond to requests connected to project activities.
  • Provides administrative supports for the team by coordinating meetings and activities, including scheduling meetings, preparing agendas, taking and distributing minutes and following up on action items.
  • Assists in coordinating, auditing, validating, and reporting of survey data.
  • Creates, revises, and maintains a repository of technical documentation connected to proposal/application development, active projects, and compliance reporting.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertakes related duties as assigned, consistent with the job grade of this position.
Qualifications
QUALIFICATIONS:

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:
  • Completion of a bachelor’s degree in an appropriate discipline (e.g. communications, economics, education, sociology, management science, computing, or accounting).

Experience:
  • Two years general experience plus four years experience in a technical communications or research analyst role.

Software Computer Application(s) and Expertise:
  • Strong knowledge of MS Office applications.
  • Advanced knowledge of Microsoft Excel, included but not limited to experience in logical and mathematical formula writing, pivot tables, graphs, etc.
  • Working knowledge of CRM/ERP systems (e.g. Salesforce) considered an asset.

Communication and Interpersonal Skills:
  • Ability to communicate effectively to a culturally and technically diverse audience, both verbally and in writing.
  • Excellent verbal and written communications skills including experience preparing, synthesizing, and writing reports for a wide audience.
  • Proven ability to produce high quality reports.
  • Strong presentation preparation and interpersonal skills.
  • Strong ability to work as part of a team.

Administrative Skills:
  • Results-oriented with proven analytical, organizational, and project management skills.
  • Ability to work on multiple complex projects simultaneously and handle changing priorities and deadlines.
  • Ability to work independently.

Other Skills Abilities:
  • Acute attention to detail and ability to maintain accuracy.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation prorated per year
  • Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
  • Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 9: $66,284 - $71,964 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details
Posting Category Administration
Department 2 Academic Administration
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 07/20/2026
Anticipated End Date
Competition Information
Competition Number 26B027
Competition Open Date 06/27/2026
Competition Close Date 07/10/2026
Open Until Filled? No
Quicklink for Posting https://careers.bcit.ca/postings/10487

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained? Successful candidates may be required to submit official transcript(s) from the granting institution for verification.
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
See more open positions at British Columbia Institute of Technology