Sample & Resource Room Coordinator

British Columbia Institute of Technology
British Columbia Institute of Technology

Part-time

CAD 56,241-60,872 / year

Posted on Sep 26, 2026

Position Details

Position Information
Position Title Sample & Resource Room Coordinator
Who We Are
At BCIT, people are at the heart of everything we do. Guided by our People Plan, Caring for Our People. Strengthening BCIT Together., we are committed to creating an environment where employees can thrive, grow, and feel a genuine sense of belonging. We foster healthy and supportive workplaces, invest in learning and development, strengthen connections across our community, and empower innovation and transformation. With a competitive compensation package, work-life balance, and opportunities for professional growth, BCIT offers a workplace where your contributions matter and your career can flourish. It’s one reason we’ve been recognized as one of BC’s Top Employers for more than a decade.
Position Summary
BCIT’s School of Construction and the Environment is seeking a temporary, part-time (0.5 FTE) Sample & Resource Room Coordinator. This position is responsible for the inventory, resources, organization and maintenance of the Interior Design program’s Sample and Resource room and assists in its operational functions. Ensures materials and samples are organized and accessible for Faculty and Students. Maintains the inventory system of materials receives and stocks samples, materials and resources.
Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:

  • Organizes and maintains an orderly system and visual display of materials including interior design material samples, including base building, fabrics and textiles.
  • Maintains a materials inventory database system, recording and tracking material and resource inventories.
  • Monitors inventory levels of supplies, learning materials and consumables, ensuring they are adequately maintained to meet the department needs and student projects. Call suppliers and sources alternate materials as appropriate and according to policies.
  • Develops, improves and implements procedures for the smooth operations of the resource room, ensuring activities are occurring in an efficient, effective and controlled manner.
  • Organizes student volunteers each term.
  • Provides orientation and ongoing support to new staff and students in the access and use of the resource room’s materials and resources.
  • Ensures cleanliness and organization of the Sample and Resource rooms and that inventory is secured and stored according to established standards.
  • Prepares general correspondence, , material handling requests and other documents related to the sample room operations.
  • Researches new industry trends on materials, makes recommendations, and sources suppliers.
  • Establishes and maintains relationships with design industry vendors and associations.
  • Assists students to source materials for sample presentations.
  • Arranges speakers and presenters for student and faculty lunch and learn sessions.
  • Attends meetings on an as required basis.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP)
  • Undertakes related duties as assigned, consistent with the job grade of this position.
Qualifications
QUALIFICATIONS:

Definition:
The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:
  • Grade 12 plus completion of one year of post-secondary education in a related subject such as interior design, fashion arts, business administration, marketing or other relevant programs that include courses in textile science, colour theory, space planning or visual communications.

Experience:
  • Minimum two years general experience plus two year’s experience in a position of similar responsibility, preferably in the interior design/construction industry.
  • Software/Computer Application(s) and Expertise:
  • Knowledge of construction industry cataloguing software.
  • Demonstrated experience in maintaining databases.
  • Proven ability with MS Word and Excel at the intermediate level
  • Familiarity or previous experience with the MasterFormat system

Communication/Interpersonal Skills:
  • Demonstrated oral and written communication skills, with the ability to communicate clearly with various groups, both internally with students and staff, and externally with vendors and other service organizations.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):
  • Sound knowledge of office systems and procedures.
  • Must be detail oriented, with a strong customer service orientation and a commitment to high standards of quality.
  • Excellent organizational, interpersonal, and time management skills.
  • Ability to establish priorities and to work to tight deadlines.
  • Ability to troubleshoot, problem-solve and make responsible decisions both independently and as a team member.

Other Skills/Abilities:
  • A demonstrated, high level of initiative and flexibility is required.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation prorated per year
  • Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
  • Defined benefit pension plan with employer contributions
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
  • Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!


BCIT is committed to equity, diversity, and inclusion and to promoting opportunities in hiring individuals who have been historically underrepresented in our workforce, BCIT, and the larger community. We strongly encourage Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+ to apply. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority.

Accessibility is an integral part of BCIT’s commitment to equity and inclusion. If you require an accommodation for any part of the application or hiring process, please Contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and learn more about how we hire.


The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Salary Range Salary Grade 6: $56,241 - $60,872 per annum.
Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.
Position Details
Posting Category Administration
Department 2 Building Design & Const. Technology
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Auxiliary in Temporary Appointment (BCGEU SS Only)
Full-Time/Part-Time Part-Time
Number of Vacancies 1
Anticipated Start Date 10/29/2026
Anticipated End Date 03/26/2027
Competition Information
Competition Number 26B053
Competition Open Date 09/26/2026
Competition Close Date 10/12/2026
Open Until Filled? No
Quicklink for Posting https://careers.bcit.ca/postings/10705

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained? Successful candidates may be required to submit official transcript(s) from the granting institution for verification.
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * New employees to BCIT are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. The salary is prorated based on percentage and term of appointment. Please select which statement best describes your situation:
    • I am a current BCIT employee, this is not applicable to my situation.
    • I am not a current BCIT employee and would be satisfied with placing at the minimum of the indicated salary range.
    • I am not a current BCIT employee and would not be satisfied with placing at the minimum of the indicated salary range.
  4. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
See more open positions at British Columbia Institute of Technology