Administrative Manager

British Columbia Institute of Technology
British Columbia Institute of Technology

Administration · Full-time,

CAD 75,433-103,721 / year

Posted on Nov 14, 2026

Position Details

Position Information
Position Title Administrative Manager
Who We Are
At BCIT, people are at the heart of everything we do. Guided by our People Plan, Caring for Our People. Strengthening BCIT Together., we are committed to creating an environment where employees can thrive, grow, and feel a genuine sense of belonging. We foster healthy and supportive workplaces, invest in learning and development, strengthen connections across our community, and empower innovation and transformation. With a competitive compensation package, work-life balance, and opportunities for professional growth, BCIT offers a workplace where your contributions matter and your career can flourish. It’s one reason we’ve been recognized as one of BC’s Top Employers for more than a decade.
Position Summary
BCIT’s School of Transportation is seeking a temporary, full-time (1.0 FTE) Administrative Manager. Reporting to the Associate Dean, and receiving functional direction from the Operations Manager, the Administrative Manager, as a member of the educational operating unit management team, is responsible for planning, organizing, implementing and supervising financial, administrative and support services provided to the Associate Dean, faculty, staff and students at the satellite campus, in accordance with Institute standards and congruent with the overall Institute mission. Works with the School Operations Manager on the development of the campus annual operating budget and the campus operational plan, including budget projections and recommendations.
Duties & Responsibilities
SPECIFIC ACCOUNTABILITIES:

Financial Management
  • Coordinates the development of business plans for new program initiatives, learning partnership activities, special events supporting the lnstitute’s strategic directions.
  • Ensures control of and accurate reporting on the campus budgets.
  • Ensures appropriate signing authority for all operating and accounts for the campus.
  • Monitors purchasing and accounting practices to ensure adherence to Institute policies, practices, and procedures.
  • Coordinates, administers and maintains the campus capital equipment list, ensures documents are processed, approves all requisitions and acquisitions, and prepares variance reports as required.
  • Prepares Industry Services course and program costing, contracts and invoices.
  • Initiates regular budget meetings with the Associate Dean.

Human Resource Management
As advisor to the campus operating unit, ensures that all staffing issues are actioned and handled in compliance with Institute policies and collective agreements including:
  • Ensures that the Associate Dean, Chief Instructors and Support staff are advised on current personnel issues and changes in policy and procedures and that documentation is maintained and approved in compliance with institute policies and collective agreements.
  • Responsible for overseeing the performance and development of Support Staff. Provides direction, establishes employee development programs and coaching/mentoring practices that promote individual and team competencies, productivity and customer focused solutions.
  • Ensures that performance reviews and appraisals are scheduled and comply with collective agreements.
  • Oversees attendance recording and attendance awareness program are administered, maintained, documented, and approved according to Institute policy.
  • Manages and coordinates new staff orientation on administrative and operating procedures.
  • Ensures that recruitment activities for all positions within the unit, comply either with the collective agreements or management terms and conditions of employment, including reviewing and approval of e-hire requisitions.
  • Ensures that job descriptions for all positions within the unit are maintained.
  • Manages the administrative detail of support and instructional staff related to development activity, leaves, cessation of employment etc.
  • Promotes and coordinates personal and professional development opportunities for support staff.
  • Manages all aspects of the recruitment process for support staff positions; coordinates all aspects of the recruitment process for Instructor positions.
  • Supervises campus support staff.
  • Approves and coordinates the support staff annual vacation schedule, payouts, special leaves, transfers and emergency recruitment, as required.
  • Ensures that campus first aid staff scheduling is in place and that first aid certification is kept up to date and meets Institute and WCB policies.

Leadership
As a role model the Administrative Manager assists in the establishment and maintenance of an environment that promotes positive communication, diversity, and respect and establishes the standards of practice for members of the satellite campus. Responsibilities include:
  • Ensures faculty and staff have all pertinent information regarding office facilities, classroom, laboratory space and administrative procedures.
  • Assists Associate Dean to foster productive relationships with internal and external stakeholders (ie. Program Advisory Committees, Regulatory Bodies etc.)
  • Participates in campus, school and Institute committees.
  • Acts as a resource to advisory committee chairpersons as required.
  • Assists in the preparation of management bargaining proposals and strategies, may sit as a member of the Management Bargaining team and/or Labour Management committee.
  • The position may take on leadership roles in assigned special projects.

Policies and Procedures
  • Provides advice and assistance with respect to administrative processes and procedures by ensuring compliance with applicable Institute practices and policies and collective agreements.
  • Ensures that all administrative procedures and processes are documented, maintained and accessible in the operating unit ‘Policies and Procedures Manuals’.
  • In addition to the Associate Dean, represents management at the campus quality assurance committee level.
Information Systems Management
Acts as the advisor for the campus by providing direction to support areas on the infrastructure, forecasting and planning for future requirements. Responsibilities include:
  • Assessment of and makes recommendations to improve systems and procedures to support school and institute strategies/directions.
  • Preparation and maintenance of MIS reports, databases and use of this information to develop strategic operating unit information systems.
  • Provides training and assistance on the various Institute reporting tools.
  • Liaison between institute support areas and the operating unit staff by co-ordinating the distribution and/or compilation of information sent/received to/from support service departments and takes applicable action to ensure processing.
Qualifications
ENTRANCE QUALIFICATIONS

  • Diploma in Technology in a management discipline, plus five to seven years’ administrative experience which includes a role in the preparation and administration of budgets, supervisory experience in a unionised environment, or equivalent combination of education, training and experience.
  • Demonstrated leadership skills, excellent planning, time management and organizational skills.
  • Must be highly self-motivated with excellent written and oral communication skills.
  • Must have advanced computer literacy in office applications and network administration.
  • Must have demonstrated budgetary (preparation and administration) and financial reporting skills.
  • Must be detail oriented with demonstrated creative problem-solving skills.
Additional Information
Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of twenty-five days of vacation
  • Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $500 if eligible!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
  • Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!


BCIT is committed to equity, diversity, and inclusion and to promoting opportunities in hiring individuals who have been historically underrepresented in our workforce, BCIT, and the larger community. We strongly encourage Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+ to apply. While all qualified candidates are encouraged to apply, Canadian citizens and permanent residents will be given priority.

Accessibility is an integral part of BCIT’s commitment to equity and inclusion. If you require an accommodation for any part of the application or hiring process, please Contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and learn more about how we hire.


The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
Position Details
Posting Category Management
Salary Range $75,433-$103,721, with a control point of $94,291 per annum
Additional Salary Information
The Compensation Range is the span between the minimum and the maximum base salary for a position. The control point of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position. In the normal course, employees will be hired, transferred, or promoted between the minimum and the control point of the salary range for a job, taking internal equity into account. Salaries above the control point may be considered for extenuating circumstances and must be approved by an external governing body.
Department 2 Aviation Programs
Campus Location Aerospace Technology campus
Bargaining Unit Management
Job Status Temporary
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 12/15/2026
Anticipated End Date 08/20/2027
Competition Information
Competition Number 26M037
Competition Open Date 11/14/2026
Competition Close Date 11/28/2026
Open Until Filled?
Quicklink for Posting https://careers.bcit.ca/postings/10827

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained? Successful candidates will be required to submit official transcript(s) from the granting institution for verification.
    • GED
    • High School Diploma
    • Certificate
    • Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-5
    • 6-9
    • 10+
  3. * All positions at BCIT require on campus presence at the applicable campus location(s). This means the successful candidate must be able to and willing to relocate to the Lower Mainland. Please select from the following that best describes your situation:
    • I currently reside in the Lower Mainland
    • I do not currently reside in the Lower Mainland, however I am willing and able to relocate if found to be the successful candidate
    • I do not currently reside in the Lower Mainland and I am unwilling to relocate
  4. * Given the posted salary range for this position, please indicate your salary expectation should you be the successful candidate for this position.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
See more open positions at British Columbia Institute of Technology