Executive Business Administrator

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Microsoft is empowering every person and every organization on the planet to do more and achieve more. As a company, Microsoft is looking to foster innovation that generates new ecosystems of inventors, partners, developers, creators, changemakers, public servants, frontline workers, and knowledge workers who, together, drive the engines of growth and opportunity in ways that benefit everyone.

Industry and Partner Solutions (IPS) is seeking an experienced Executive Business Administrator to support the Corporate Vice President (CVP) of Manufacturing and Mobility.

In this role, you will have communication and interpersonal skills, and the ability to work independently and professionally at all levels. You will need to work effectively within short time constraints, prioritize tasks and take appropriate action, and work without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail. In this role, you will exhibit complex scheduling skills, operational excellence, an effective use of data and business systems, as well as the given continual exposure to internal and external executive leadership, the role requires professional presence and effective communication skills. In this role, you will have the ability to navigate ambiguity, anticipate and remove administrative roadblocks, make timely decisions across the organization, and adapt to constantly changing environments, while identifying areas to help support the business.

Job Location: The location for this position is Redmond, WA. This role is flexible in that you can work up to 50% from home.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Required/minimum qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• 5+ years experience supporting remote or global teams.

Additional or preferred qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• 5+ years of experience supporting a leader in a dynamic and complex environment, understanding the director’s needs, and making appropriate decisions and requests on behalf of the director.
• Demonstrated proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools.
• Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, Microsoft Expense Tool, Microsoft Travel, and MyOrder.
• Project and operational management skills including travel planning, calendaring and understanding the business to help the decision-making process.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until July 8, 2025.

#IPS

• Complex schedule management, travel, and strategic time prioritization.
• Demonstrate sound judgement and ability to prioritize the calendar, balancing internal, external, and executive engagement.
• Demonstrate executive presence and effective communication to engage with Microsoft’s leadership team and external executive leadership.
• End-to-end complex domestic and international travel planning, including proactive adjustments to drive efficiencies.
• Work closely on aligning the Rhythm of Business processes and operations with the director’s calendar to ensure tight coordination of commitments.
• Owns expense management for CVP, including functioning as interim approver for the CVP.
• Assist in the planning and execution of team meetings and events.
• Flexibility to accommodate urgent schedule changes or requests that may require periodic calendar checks, as well as remotely supporting the CVP.
• Collaboration and partnership skills with key internal stakeholders including, but not limited to: HR, Finance, CELA (Corporate, External, and Legal Affairs), and the leadership team staff members.
• Discretion in handling confidential information.
• Other: Embody our culture and values