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IT Services Coordinator

OMERS

OMERS

IT
Toronto, ON, Canada
Posted on Tuesday, January 16, 2024

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

We are currently seeking a highly capable IT Projects and Services Coordinator to join our team. This role is integral to our organization, encompassing a wide range of responsibilities, including comprehensive technology project management, extensive software and hardware asset management, information organization, and meticulous financial oversight.

In this role, you will play a crucial part in managing a diverse range of IT projects and services, with a particular focus on the complete lifecycle of software and hardware assets. If you have a passion for organizing technology initiatives, managing IT assets through their entire lifecycle, and understanding the detailed financial aspects of IT services, we encourage you to apply and make a significant impact in our technology operations.

Key Responsibilities:

Technology Project Management:

Oversee and coordinate a variety of IT projects, including the installation and setup of meeting room equipment and printers across various properties. Manage end-to-end project execution, ensuring adherence to timelines and quality standards.

Comprehensive Software and Hardware Asset Management:

Manage the full lifecycle of both software and hardware assets within the organization. This includes procurement, deployment, maintenance, and eventual decommissioning or replacement. Ensure accurate tracking and auditing of these assets, maintaining up-to-date records of licenses, warranties, and service agreements.

Vendor and Financial Management:

Collaborate with vendors for technology procurements and installations. Manage all financial aspects, including billing, purchasing, payments, and chargebacks. Keep detailed financial records and prepare reports for budgeting and cost analysis.

Information and Data Management:

Efficiently organize and manage digital files and documents. Utilize analytical tools such as PowerBI for data reporting, aiding in strategic decision-making.

Central IT Service Provider Support:

Act as the primary contact for IT services within the organization, offering scalable support to users. Balance technical assistance with financial insights for efficient service delivery.

Problem-Solving and Research:

Proactively identify, investigate, and solve new challenges, continuously improving IT services and processes.

Organizational Excellence:

Establish efficient processes and workflows within the IT department. Provide executive and administrative support to ensure organized operations.

Ideal Candidate:

Experience:

  • Experience in IT project management

  • Comprehensive asset management (software and hardware)

  • Information management

  • Financial Reporting

Skills:

  • Exceptional organizational

  • Technical

  • Financial management

  • Problem-solving skills

  • Proficiency in asset management tools and data reporting tools like PowerBI is an asset

  • Proficiency in Excel, Power Point, Lucidchart/visio, Jira is an asset.

Attributes:

A proactive, detail-oriented, and resourceful individual with excellent communication skills, capable of working both independently and collaboratively.

Our story:

Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

For more information on Oxford, visit www.oxfordproperties.com

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.