As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

Job Description

• Act as the key contact for the executive that you will be supporting.
• Calendar management including prioritizing, scheduling and managing conflicts.
• Responsible for monitoring an inbox to help manage meeting proposals, action items and address and delegate inquiries.
• Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, all staff meetings, management meetings, weekly management team meetings and one-on-one’s with direct reports.
• Support the overall objectives of the SMT with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
• Coordinate travel and hotel arrangements for the executive, as needed
• Process monthly expense reports and maintain Vacation Schedule and up-to-date records for the executive within the Vacation & Absence Management (VAM) system.
• Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met
• As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner
• Prepare presentation materials and meeting agendas, as required. Ensure relevant information is accessible, assembled and prepared for meetings.

What you should bring with you:

• Solid experience of executive administration providing support to senior level management
• Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities
• Ability to work in a fast-paced environment and deal with change and continuously shifting requirements
• Proficient in Microsoft Word, Power Point, Excel, Outlook
• Ability to create and edit documents, PowerPoint slide decks as per guidance provided
• Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

180 WELLINGTON ST W:TORONTOTorontoCanada37.5Full timeTECHNOLOGY AND OPERATIONSRegularSalaried2026-03-302026-04-30

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.